Job Description

System One has partnered with a Tulsa firm that is seeking an experienced Litigation Legal Secretary to support a dynamic team of attorneys in providing litigation and administrative assistance. This role will focus on enhancing the workflow of both senior and junior members of the firm.

• Understanding fundamental pleadings, service of process protocols, and discovery procedures.
• Crafting standard pleadings and a variety of legal documents.
• Managing filings in state and federal courts, with a strong grasp of electronic filing processes.
• Reviewing, organizing, and categorizing legal documents.
• Drafting, submitting, and monitoring files in electronic case management systems.
• Maintaining an organized approach to document storage in the firm's document management platform.
• Overseeing attorneys’ billing activities, including time tracking, editing, and invoicing procedures.
• Utilizing Outlook to track important litigation deadlines.
• Establishing and managing files for new clients.
• Performing general clerical duties, including drafting correspondence such as letters, memos, and emails.
• Preparing and submitting expense reports and check requests.

• Minimum of 4 years in civil/commercial litigation is essential. Background in employment law is a plus.
• Understanding of eBilling procedures and legal firm billing practices.
• Awareness of state and federal filing structures and procedures.
• Ability to edit and proofread documents effectively.
• Quick and precise typing skills.
• Strong organizational abilities in managing documents and files.
• Willingness to learn and adapt to new technologies as needed.
• Keen attention to detail is essential for success in this role.
• Capability to handle multiple tasks and prioritize requests from various team members.
• Strong verbal and written communication skills.
• Dependability and punctuality in attendance.
• Proficient in Microsoft Office Suite.
• Familiarity with Adobe.
• Experience with document management systems (e.g., iManage or similar).
• Knowledge of legal billing software (e.g., Elite 3E or equivalent).

System One, and its subsidiaries including Joulé, ALTA IT Services, TeamPeople, and Mountain Ltd., are leaders in delivering outsourced services and workforce solutions across North America. We help clients get work done more efficiently and economically, without compromising quality. System One not only serves as a valued partner for our clients, but we offer eligible employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan.

System One is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.

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