Job Description

Senior Billing Specialist

(Locations: NYC, LA(Century City and DTLA), Orange County, Wash DC, Bay Area (SF & Palo Alto), Dallas, Houston)

A Top Ranked Global Law Firm which advises clients on significant transactions and disputes, and work distinguished by a unique combination of precision and vision, is searching for a Senior Billing Specialist who will be responsible for managing all aspects of legal billing, including preparing, reviewing, and submitting invoices, ensuring accuracy and compliance with client and firm guidelines, and acting as a point of contact for partners and clients. The role requires strong knowledge of legal billing practices, attention to detail, and effective communication with attorneys, partners, secretaries, clients and the Accounting Department.

The Senior Billing Specialist can expect to handle a high volume of work and will also mentor and guide junior billers and provide support in order to complete tasks accurately and timely. The candidate will be responsible for obtaining a full understanding of their billing matters and should be able to identify and resolve complex billing discrepancies.

Responsibilities include:

• Preparing and processing legal invoices, ensuring accuracy and compliance with client billing guidelines, rates, and firm policies.
• Collaborating with Pricing department to finalize and implement complex billing arrangements, including mulitpayor, volume discounts, and alternative fee arrangements.
• Facilitating the preparation and submission of budgets and accruals for specified matters and providing variance analysis to attorneys as requested.

Qualifications:

• The ideal candidate will be willing to take the initiative to complete tasks accurately and in a timely manner.
• Candidates should be a forward thinking and should be ready and willing to contribute their ideas towards the improvement of departmental processes.
• Candidates must have the ability to balance multiple tasks with strict deadlines and should be able to delegate work in an efficient manner in order to meet these deadlines.
• An ownership mentality is essential for success in this position.
• Ability to work overtime when necessary.

Experience:

• A minimum of four years of billing experience ; experience in legal billing or law firm environment is necessary.
• A college degree in Business, Accounting, Finance, or related field is strongly preferred.
• Experience with CMS Aderant or Elite billing software required ; a high level of knowledge with all CMS Aderant billing applications is preferred.
• Strong technology skills, including knowledge of Microsoft Office Suite (with an emphasis on Excel), are a must.

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